Hotel & Travel

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Hotel Reservations

Guest rooms are limited. Register early to secure your room at the discounted conference rate. After the conference block is filled, additional hotel rooms may be available and higher rates may apply.

Why reserve your room in the official JADPRO Live housing block?

• Receive discounted room rates
• Have the convenience of staying in the same building where the conference takes place and avoid daily transportation costs to and from the hotel
• Be surrounded by your colleagues, which makes for the best networking opportunities
• Allows us to continue providing discounted room rates and keeps conference registration rates down

Official JADPRO Live Housing Provider

JADPRO Live is pleased to partner with Orchid Events as our official housing provider to coordinate hotel reservations for the conference. As a conference registrant or exhibitor, you may be contacted by “housing pirates” pretending to be staff from JADPRO, APSHO, or Orchid Events.

Don’t be fooled by offers from other parties using the APSHO or JADPRO Live name. They are NOT affiliated with APSHO or the JADPRO Live conference. Reservations made by unaffiliated organizations may appear to be for lower rates; however, they may be illegitimate, have unreasonable cancellation or change penalties, or be completely nonrefundable. Please be aware of and report any unauthorized solicitation to annamarie.luccarelli@conexiant.com right away.

If you have any questions about room reservations, please contact Orchid Events at 800-219-6657.

To Make Your Hotel Reservation

To reserve your hotel room within the official conference block, you must first register for JADPRO Live. Click here to register.

Already registered? You should have received a housing link in your registration confirmation email. If you did not receive a link, please reach out to info@jadprolive.com

Please do not contact the hotel directly as they will not accept your reservations.

Hotel Confirmation/Acknowledgments

Orchid Events will send reservation acknowledgements via email within 24 hours of booking. If you do not receive your acknowledgment in this time frame, contact Orchid Events at help@orchid.events. You will not receive a confirmation from the Gaylord Texan.

Questions or Special Requests?

For questions or special requests, please contact Orchid Events at help@orchid.events. Fulfilling special requests is not guaranteed. The hotel will assign specific room types upon check-in based on availability.

Housing Policies

• All reservations should be made with the official JADPRO Live 2024 Housing Service, Orchid Events.
• Reservations should be made online once your conference registration is complete.
• Reservations must be received by Orchid Events by October 24, 2024. After October 24, the discounted room rate is not guaranteed and is subject to availability.
• A credit card guarantee for one night’s room and tax is required at the time of reservation for each room reserved. Your credit card WILL NOT BE CHARGED during this initial stage and will be held as a GUARANTEE only.
• Cancellations received between September 19, 2024, and October 23, 2024, will be charged a $150 cancellation fee. Cancellations received on or after October 24, 2024, will be charged one night’s room rate and tax. Cancel fees will be charged at the time of cancellation for each room reservation canceled.
• On or after October 24, 2024, a deposit of one night’s room and tax will be charged by the hotel to the credit card on file.
• Conference organizers reserve the right to cancel any hotel reservation in the housing block that is not accompanied by a confirmed conference registration.

Exhibitors Reserving a Room Blocks (10 or more rooms)

Reserve a block of 10 or more rooms through the Group Block Request Form. Hotel room blocks are for qualified exhibitors only on a first come, first served basis. Qualified exhibitors must have submitted a contract for exhibit space prior to requesting hotel rooms, and all guests must be registrants of the conference or the room reservation will not be valid and will be subject to cancellation.

By securing a room block through Orchid Events, it is understood that these rooms are held exclusively for your organization and is relying on each room to be utilized. If you release rooms held or cancel reservations, the following cancellation fees will be applied to each room that is released or canceled and will be charged to the credit card on file. Hotels will charge credit cards on file for full, inclusive of tax, nonrefundable payment of each reservation on or after October 24, 2024.

Key Dates for Exhibitor Blocks:

• By September 10, 2024: A complete rooming list with names and credit card information for each reservation or all room blocks held. After this date, rooms without individual names associated with them will be cancelled.
• September 10 to October 3, 2024: 80% of the entire reservation stay exclusive of tax for each room released or canceled.
• On or after October 4, 2024: 100% of the entire reservation stay exclusive of tax for each room released or canceled.

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